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Summer 2010 Workshop Logistics

by Jennifer Harris last modified 2010-03-15 10:46

Lodging


All workshops will be held at Snowbird Ski and Summer Resort, Snowbird, Utah.

Attendees can reserve hotel accommodations at the special workshop rate of $79.00 per night (single or double occupancy). Each workshop attendee will be eligible to direct bill the cost of one standard room for the duration of the workshop. In general, this will include the night prior to the workshop and nights after each day of the workshop. An additional night at either or both ends of the workshop will be reimbursed for international travelers if it can be justified as necessary to attend the entire workshop. Attendees who will be present for two or more consecutive workshops will be eligible for lodging reimbursement for nights between the workshops in lieu of reimbursement for multiple airfare charges.

Using the registration link you received by email, you should be able to register for your workshop and indicate your dates of travel. Once your registration is received, you will be contacted by the CScADS workshop organizer with instructions on booking your room and shuttle. if you have special dietary requirements, please note it on the web registration form. You will be asked to provide credit card information at check-in to cover incidental expenses and/or additional room nights that are ineligible for direct billing. If you have questions, please send email to cscads-workshop-travel@googlegroups.com.

We recommend that you register as a workshop attendee before June 15, 2010; this is the cut-off date for the hotel's room block for the workshop series. This cut-off date applies to all workshops. After the cutoff date, availability of guest rooms at the contracted rate is not guaranteed. If you register after June 15, 2010 and hotel rooms are no longer available at the negotiated rate, attendees may be required to pay the difference.

Check-in time at Snowbird begins at 4:00 pm and is guaranteed by 6:00 pm. Check-out time is 11:00 am. Luggage service is available for guests arriving before check-in or leaving after check-out times.

Flights


The nearest major airport to Snowbird is Salt Lake City International Airport.

Attendees should reserve and purchase flights to Salt Lake City. You will be reimbursed up to $500 for an economy class ticket to Salt Lake City. Because of government reimbursement restrictions for air travel, international travelers must travel on a U.S. Flag Carrier with a U.S. flight number to the extent that such service is available. Supplemental travel support may be available for some travelers if the aggregate travel costs of all attendees are under budget.

Note: A code share agreement does not make a flight a U.S. Carrier. For your airfare to be eligible for reimbursement, you must purchase your airline ticket through a U.S. carrier with the U.S. carrier's flight numbers.

Please contact cscads-workshop-travel@googlegroups.com if you have questions.

Local Transportation


After you have registered for the workshop, the CScADS workshop organizer will contact you with instructions on how to book your round trip shuttle service. Shuttle transportation will be provided by Canyon Transportation located in the Salt Lake City International Airport in the baggage claim area, adjacent to the carousels. The cost of round trip shuttle service for CScADS workshop attendees and their companions is provided at a reduced rate of $58.00 per person. Workshop attendees will be reimbursed for their shuttle expense.
In general, car rentals in Utah will not be reimbursed for attendees since shuttle transportation is available.

More information about transportation to and from Snowbird is available on the resort's transportation web page.

If you have local transportation questions not answered by the hotel or shuttle operator's web sites, send email to cscads-workshop-travel@googlegroups.com.

Meals


The workshop will provide all meals for participants.

Activities


Outside the workshop, Snowbird offers a variety of outdoor activities and concerts and festivals during the summer. Check Snowbird's events calendar for more information.

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